The University’s policies and procedures should be developed within the broadest possible participation of members of the academic community; that participation should rest on the basis and aims of the University’s philosophy and its stated objectives.

AIDS Policy

Should the need arise for dealing with employees or students with AIDS (Acquired Immune Deficiency Syndrome), the University has adopted this policy, which is based upon a model developed by the American College Health Association. AIDS is a serious illness, a public health problem, and an immediate concern to the University community. AIDS is characterized by a defect in the natural immunity against disease. People who have AIDS are vulnerable to critical illnesses, which would not be a threat to anyone whose immune system was functioning normally.

AIDS is caused by a virus commonly called HIV. Presently there is no known cure or effective vaccine for either HIV or AIDS. However, the consensus of authoritative medical opinion, as reflected by the Centers for Disease Control and Prevention, is that AIDS is not a readily communicable disease. There are no known cases of AIDS transmission by food, water, insects or casual contact socially or in the workplace; and no spread of the virus has been found within family groups in which one or more persons have been diagnosed with AIDS.

The current scientific understanding is that the AIDS virus is transmitted through an exchange of blood that occurs when a needle of an infected person is used by someone else, through a blood transfusion from an infected person, or through intimate contact involving the transfer of semen or vaginal fluids.

Considering current authoritative medical opinion, there is no basis for routinely excluding or dismissing employees or students because they have AIDS or HIV virus antibodies. The University will make a decision on any person known to have the virus on a case-by-case basis, with the help of medical advice.

Depending upon the medical circumstances of each situation, the University may regularly monitor or require the monitoring of the person’s medical condition, and may counsel the person on the nature of the disease and the importance of not engaging in behavior that could transmit the disease. The right to privacy of all individuals will be respected and protected, and the confidentiality of any records that may be required will be maintained. Because the virus is not transmitted by ordinary contact, it is neither necessary nor appropriate for the protection of roommates, classmates or employees to share with them any information regarding a student or employee with an AIDS related condition.  The University will comply with all federal and state laws and regulations, including those of the United States Public Health Service and the guidelines from the Centers for Disease Control and the American College Health Association, which bear on the welfare of persons with AIDS or on the welfare of others within the Millikin community who may have contact with AIDS.  The University will continue to provide informational programs designed to acquaint the community with current information about AIDS and provide information focused on avoiding or minimizing the risks of transmission.

Anyone with questions about AIDS may contact the Dean of Student Development and/or other professionals of the Student Development Staff or the University Health Service.

Alcohol Policy

For purposes of this policy, alcohol is defined as beer and wine only.  Distilled spirits are expressly prohibited at student social activities and events and in the residence halls or in Greek chapter houses.

Introduction

Millikin University acknowledges that there are activities attended by students where alcohol may be consumed.  So that these activities may be reasonably governed and in order to promote responsible conduct with respect to alcohol consumption, this policy is established to conform with federal and state laws and in keeping with the mission of Millikin University.  This policy is designed to:

• encourage a philosophy of moderation with respect to the use and consumption        of alcohol;
• encourage the individual to consider the potential consequences of alcohol use;
• cultivate an environment in which choosing not to consume alcohol is socially acceptable;
• prohibit intoxication and discourage the thoughtless use of alcohol;
• limit the use and role of alcohol so that it is not the prime focus of campus life or social activities.

The University deplores the abuse of alcohol, intoxication, and unacceptable conduct that may result there from.  Excessive drinking and intoxication will not be tolerated and will be sanctioned.  Students who choose to consume alcohol will be held fully responsible for their behavior while under the influence of this drug.  Loss of control due to intoxication in no way excuses or justifies violation of any University policy; federal, state or local laws; or the rights of others.  For purposes of this policy; “intoxication” is defined as having a blood alcohol content of .08% or more and/or offensive, disruptive, destructive, hazardous, and/or vulgar conduct during or following the consumption of alcohol.

Millikin University holds its students and the officers of student organizations responsible for the observance of state and federal laws with respect to alcoholic beverages.  These laws prohibit consumption of alcoholic beverages by anyone less than 21 years of age.  These laws also make it unlawful to sell, purchase, deliver, or furnish alcoholic beverages to anyone less than 21 years of age or to an intoxicated person, to consume them in a public place, or to misrepresent one’s age to obtain alcoholic beverages.  Further, it is unlawful for anyone 21 years of age or older, except a parent or guardian, to sell or furnish alcoholic beverages to anyone under the age of 21. (Illinois Law: 235IL CS5-6-16. Federal law: Drug Free Schools and Communities Act, 1990)

A University-wide commitment to alcohol education exists.  The use and abuse of, and dependence on, alcoholic beverages is an issue that is of concern to Millikin University as well as society at large.  To this end, education becomes the responsibility of the entire campus community and includes an individual’s peers and any student organization sponsoring an event where alcohol may be consumed.  Any student organization that intends to conduct activities where alcohol may be consumed will be required to:

• have its president and social chairperson attend a University-sponsored alcohol education seminar prior to holding such activities; and
• conduct a University-approved alcohol education seminar for its entire membership at least once a semester.

Further, members of the University community are assured that the absence of alcohol from social events is an acceptable practice.

Policy Statements

• Possession, use, or serving of alcohol by persons under 21 years of age is prohibited.
• Furnishing alcohol to persons who are under 21 years of age is prohibited.
• Being intoxicated in public or a public area and/or being disorderly or destructive during or following the consumption of alcohol is prohibited.
• The sale of alcohol without a license is prohibited.  “Sale” includes charging admission to any activity where alcohol is served, even if the beverage is provided free of charge to those who have gained admission after paying an admission fee.
• Misrepresenting one’s age for the purpose of purchasing or consuming alcohol is prohibited.  This includes, but is not limited to, the use of false identification.
• Those of legal drinking age (21 years of age or older) may possess, consume, or serve alcohol in the following University locations:
• inside residence hall rooms and private apartments of students who are of legal drinking age when all those present in the room are also of legal drinking age;
• on fraternity and sorority premises, but only in accordance with the respective national organization policies, University policies, and federal, state, and local laws;
• in other areas, by permission of the University President’s Office.
• Kegs (including cooler balls) and/or any other common or “community” sources of alcohol distribution in University residence halls, fraternities, sororities, and apartments are prohibited.  Kegs and/or any other common sources of alcohol are not permitted at registered events unless there is an approved third party vendor.
• Alcohol drinking contests shall not be included in any social event or activity.
• Alcohol shall not be served at formal membership recruitment functions (fraternities/sororities rush, department clubs, athletic teams, special interest groups, etc.).
• The University Alcohol Policy applies to all Millikin University students, guests, and employees during the time they are on campus or at student sponsored events.
• Neither Millikin University’s name, logo, nor the names of organizations affiliated with the University may be used with any commercial sponsorship relating to alcohol: i.e., beer distributors, bars, or beverage companies without prior approval from the Director of Student Programs.
• Student organizations may sponsor and must register with the Office of Student Programs on or off-campus events at which alcohol (beer and wine) are sold and/or offered for consumption.
• Student organizations may sponsor and must register with the Office of Student Programs off-campus events at which alcohol (beer and wine) are sold and/or offered for consumption.
• Any off-campus events that imply or express University affiliation are bound by this policy.

Implementation

• All events co-sponsored or sponsored by student organizations where alcohol may be consumed, whether held on or off-campus, are to be properly registered with the Office of Student Programs (lower RTUC).
• completed registration form must be submitted to the Office of Student Programs at least 72 hours prior to the activity.  Registration of an activity does not constitute University approval of the activity.  Parties confined to the individual residence hall rooms of students that do not affect the immediate environs or the larger community needs not to be registered.
• Since many individuals choose not to consume alcohol, at any function where alcohol is served,  the sponsoring organization must also provide non-alcoholic beverages in sufficient quantity to meet the needs of attendees to the activity.  Likewise, a variety of non-salty foods is required and must be available to all guests throughout the activity.
• Publicizing activities where alcohol may be consumed must be done in such a way as to bring credit to the sponsoring organization and the University.  Such publicity must focus on the purpose of the activity and not on the availability of alcohol.  The Director of Student Programs must approve publicity.
• At any activity where alcohol may be consumed, legal proof of age must be presented to those in charge of the event and/or alcohol distribution.
• At any activity where alcohol may be consumed, University approved security must be present.  The Director of Student Programs and the Director of Safety and Security will assist organizations in securing security officers.  The sponsoring organization will be responsible for the costs of the security officer(s) attending the activity.  Specific procedures and guidelines for security at registered events are available in the Office of Student Programs.
• At any activity where alcohol may be consumed, University approved security must be present.  The Director of Student Programs and the Director of Safety and Security will assist organizations in securing security officers.  The sponsoring organization will be responsible for the costs of       the security officer(s) attending the activity.  Specific procedures and guidelines for security at registered events are available in the office of the Director of Student Programs.
• Student organizations that sponsor activities where alcohol may be consumed may have only Millikin University students and their invited guests in attendance.  Millikin University students must present a valid MU identification card to gain admission to the event.  An official guest list must be attached to the registration form submitted to the Office of Student Programs.

Bicycles and Rollerblades

A bicycle is a convenient form of transportation on campus as well as in the community, but it is necessary to secure bicycles with a strong case-hardened lock and tempered steel chain.  Please do not park a bicycle where it may be an inconvenience or hazard to others or where it interferes with access to a building in the event of a fire. Chain it securely to a bike rack.

For safety reasons, bicycles are not permitted in residence halls or other campus buildings.  For these same reasons, students are not to wear rollerblades inside any campus building at any time.

Campus Security Act

In 1990, Congress passed the Students Right to Know and Campus Security Act.  The Act was amended in 1992 and again in 1998.  The Act requires colleges and universities to report annually the number of designated crimes that occur on or contiguous to campus.  The designated crimes and their definitions are:

Murder:  The willful killing of one human being by another.

Forcible Sex Offenses: Any sexual act directed against another person, forcibly or against that person’s will.  Includes forcible rape, forcible sodomy, sexual assault with an object, and forcible fondling.

Non-Forcible Sex Offenses: Unlawful, non-forcible sexual intercourse.  Includes incest and statutory rape.

Robbery:  The taking, or attempted taking, of anything of value from one person by another, in which the offender uses force or the threat of violence.

Aggravated Assault: An attack by one person upon another, in which the offender uses or displays a weapon in a threatening manner or the victim, suffers severe injury involving apparent broken bones, loss of teeth, possible internal injury, severe laceration, or loss of consciousness.

Burglary:  The unlawful entry into a building or other structure with the intent to commit a felony or a theft.

        Motor-Vehicle Theft: The theft of a motor vehicle, including automobiles,       trucks, motorcycles, and mopeds.

Liquor-Law Violations: The violation of laws prohibiting the manufacture, sale, purchase, transportation, possession, or use of alcoholic beverages.   Does not include driving under the influence or drunkenness violations.

Drug-Law Violations: The violation of laws prohibiting the production, distribution, and/or use of certain controlled substances and the equipment needed to produce or use them.

Weapons-Law Violations: The violation of laws prohibiting the manufacture, sale, purchase, transportation, possession, concealment, or use of firearms, knives, explosives, or other deadly weapons.

        Manslaughter: The killing of another person through negligence.

Arson: To unlawfully and intentionally damage, or attempt to damage, any real or personal property by fire or incendiary device.

The Act also requires institutions to report the number of people referred for campus disciplinary action for liquor, drug, and weapons law violations (The Chronicle of Higher Education, May 28, 1999, page A41).

Computer Acceptable Use Policy and Policy on Information Technology Resources

Faculty, students, and staff at Millikin University routinely use University-owned computers, software, networks, and computerized information. This technology is used to further University-related research and educational activities. In addition, some individuals may have special administrative or technical responsibility for a computer, network, or database.

This policy document is an introduction to the issues of legitimate use, information security, and privacy that arise in the use of computers, software, and electronic information. These policies strive to balance the individual’s ability to benefit fully from these resources and the University’s responsibility to maintain a secure and reasonably allocated computing, information technology, and networked environment.

The University’s Responsibilities

The University owns most of the computers and the entire internal computer networks used on campus. The University also has various rights to the software and information contained on, developed on, or licensed for these computers and networks. The University has the responsibility to administer, protect, and monitor this aggregation of computers, software, and networks.

Specifically, the purposes of the University’s information technology management are to:

• Establish and support reasonable standards of security for electronic information that community members produce, use, or distribute, and protect the privacy and accuracy of administrative information that the University maintains.
• Protect University computers, networks and information from destruction, tampering, and unauthorized inspection and use.
• Ensure that information technology resources are used to support activities connected with instruction, research, and administration.
• Delineate the limits of privacy that can be expected in the use of      networked computer resources and preserve freedom of expression over this medium without countenancing abusive or unlawful activities.
• Ensure that University computer systems do not lose important information because of hardware, software, or administrative failures or breakdowns. To achieve this objective, authorized systems or technical managers may occasionally need to examine the contents of particular files to diagnose or solve problems.
• Communicate University policies and individuals’ responsibilities systematically and regularly in a variety of formats to all parts of the University community.
• Monitor policies and propose changes in policy as events or technology warrant.
• Manage computing resources so that members of the University community benefit equitably from their use. To achieve this, authorized staff may occasionally need to restrict inequitable computer use, including shared systems or the network. For example, the University reserves the right to restrict users from using any program that is unduly resource-intensive.
• Enforce policies by restricting access in case of serious violations. For example, in appropriate circumstances, authorized systems administrators may find it necessary to lock a user’s account. In such circumstances, if there is not a resolution within 24 hours, the systems administrator or the user should refer the matter to the appropriate official for follow-up and resolution. (See section on Sanctions for more details.)

The Individual’s Responsibilities

Millikin University supports networked information resources to further its mission of research and instruction and to foster a community of shared inquiry. All members of the University community must be cognizant of the rules and conventions that make these resources secure and efficient. It is the responsibility of each member of the University community to:

• Respect the right of others to be free from harassment or intimidation to      the same extent that this right is recognized in the use of other media or communications.
• Respect copyright and other intellectual-property rights. Unauthorized copying of files or passwords belonging to others or to the University may constitute plagiarism or theft. Modifying files without authorization (including altering information, introducing computer viruses or Trojan horses, or damaging files) is unethical, may be illegal, and may lead to sanctions.
• Maintain secure passwords. Users should establish appropriate passwords in the first instance, change them occasionally, and not share them with others.
• Use resources efficiently. Accept limitations or restrictions on computing resources — such as storage space, time limits, or amount of resources consumed — when asked to do so by systems administrators.
• Recognize the limitations to privacy afforded by electronic services. Users have a right to expect that what they create, store, and send will be seen only by those to whom permission is given. Users must know, however, that the security of electronic files on shared systems and networks is not inviolable—most people respect the security and privacy protocols, but a determined person can breach them. Users must also note that, as part of their responsibilities, systems or technical managers may occasionally need to diagnose or solve problems by examining the contents of particular files.
• Learn to use software and information files correctly. Users should maintain and archive backup copies of important work. Users are responsible for backing up their own files. They should not assume that files on shared machines are backed up. If users choose to participate in a backup service, they should become familiar with the schedules and procedures of that service. They also should learn to use properly the features for securing or sharing access to their files.
• Abide by security restrictions on all systems and information to which access is permitted. Users should not attempt to evade, disable, or “crack” passwords or other security provisions; these activities threaten the work of others and are grounds for immediate suspension or termination of privileges and possible, additional sanctions.
• Student-owned computers which are connected to the network are required to have an update anti-virus program installed.  If any student-owned computer becomes a security or virus threat to the network, Information Technology has the right to restrict its access to the network, including file sharing or student-operated services in residences.

Millikin University extends these principles and guidelines to systems outside the University that are accessed via the University’s facilities (e.g., electronic mail or remote logins using the University’s Internet connections). Network or computing providers outside Millikin University may also impose their own conditions of appropriate use, for which users at this University are responsible for following.

Sanctions

Individuals or groups who act in a manner contrary to existing policy and accepted standards for computer use are subject to the sanctions and disciplinary measures normally applied to misconduct or lawbreaking. Computing policy violations are handled by established University channels.  In the first instance, such matters will be addressed by the appropriate computing administrators. Whenever it becomes necessary to enforce University rules or policies, an authorized administrator may prohibit network connections by certain computers (even departmental and personal ones); require adequate identification of computers and users on the network; undertake audits of software or information on shared systems where policy violations are suspected; take steps to secure compromised computers that are connected to the network; or deny access to computers, the network, and institutional software and databases. Users are expected to cooperate with investigations either of technical problems or of possible unauthorized or irresponsible use as defined in these guidelines; failure to do so may be grounds for suspension or termination of access privileges.

If the infringement is not settled in discussion with the computing administrator, a matter involving students will be referred to the Dean of Student Development; a matter involving faculty will be referred to the department chair or dean; and a matter involving staff will be referred to the immediate supervisor, the manager of the unit, or an official in Human Resources. In addition, certain kinds of abuse may entail civil or criminal action as well.

Examples of Misuse

The following list, while not exhaustive, characterizes unacceptable behavior which may be subject to disciplinary action:

• Use of any University facility in a manner that violates copyrights, patent protections, or license agreements.
• Attempts to gain unauthorized access to any information facility, whether successful or not. This includes running programs that attempt to calculate or guess passwords, or that are designed and crafted to trick other users into disclosing their passwords. It also includes electronic eavesdropping on communications facilities.
• Any violation of state or federal law.
• Any action that invades the privacy of individuals or entities that are the creators, authors, users, or subjects of information resources.
• Using electronic mail, talk or other programs as pranks or in a threatening, obscene, or harassing manner.
• Masking the identity of an account or machine or in any manner misrepresenting your identity in an email or other electronic communication.
• Sending chain letters or sending advertisements, solicitations, or mass mailings to individuals who have not agreed to be contacted in this manner.
• Posting on electronic bulletin boards materials that violate existing laws or the University’s codes of conduct.
• Using the campus network to gain unauthorized access to any computer systems.
• Knowingly performing an act which will interfere with the normal operation of computers, terminals, peripherals, or networks.
• Knowingly running or installing on any computer system or network, or giving to another user, a program intended to damage or to place excessive load on a computer system or network. This includes but is not limited to programs known as computer viruses, Trojan horses, and worms.
• Attempting to circumvent data protection schemes or uncover security loopholes.
• Attempting to monitor or tamper with another user’s electronic communications, or reading, copying, changing, or deleting another user’s
• files or software without the explicit agreement of the owner.
• Usage of network resources (computers, software, networks, printers, plotters, scanners, etc.) or your account for commercial purposes.
• Re-selling access to the institution’s network to anyone.
• Using the announcements listserv for discussions or personal opinions.

Activities will not be considered misuse when authorized by appropriate University officials for security or performance testing.

Conclusion

Additional questions relating to the computer security policy should be directed to either the Information Technology Department (217-362-6488).

Consensual Sexual Activities with Students

Given the fundamentally asymmetrical nature of the faculty-student relationship, voluntary consent by the student in an amorous relationship is suspect.  In addition to the possible sexual exploitation of the student involved, other students, staff, and faculty may be affected by such relationships.  Therefore, consensual sexual and amorous relationships will be considered unethical and are prohibited between a student and any member of the faculty or administrative staff who teaches, supervises, evaluates, or otherwise is in a position to exercise power or authority over the student.  Efforts by members of the faculty or administration staff to initiate these relationships are also prohibited.

Consensual sexual and amorous relationships between a student and any member of the faculty or administrative staff who is not in a position to exercise direct power or authority over that student (e.g., when the student is in a different school or department) may also be inappropriate because of a perception of power or influence.  Any member of the faculty or administrative staff who engages in such a relationship must accept responsibility for assuring that it does not result in a conflict of interest or raise other issues of professional ethics.  In cases of doubt, advice and counsel should be sought from the dean, department chair, or administrative supervisor.

Disclosure

Protection against improper disclosure of information is a serious professional obligation of faculty members and administrative staff, which should be balanced with their obligation to the individual student, the institution and society.  Faculty and staff members will be free to participate in such professional consultation with their colleagues as serves the welfare of the student.  Information may be provided concerning a student’s competence and fitness for a given task, including relevant judgments of character, to other persons within the University who have legitimate grounds for seeking information.  But free inquiry and free expression, which are vital to good education, may be jeopardized by indiscriminate disclosure of information about student’s attitudes, beliefs and political associates which may be acquired in the course of teaching, advising and counseling students.  For additional information, please refer to the Records Policy.

Drug Free Schools Act

The following information is presented in compliance with the Drug-Free Schools and Communities Act Amendments of 1989.

Millikin University prohibits the possession, use, or distribution of illegal drugs on the campus property or on institutionally owned, leased, affiliated or otherwise controlled property.  Millikin University permits the use of alcohol, but only insofar as such use is permitted by, and in accordance with, the University’s Alcohol Policy and state and federal law.

Various federal and state statutes make it unlawful to manufacture, distribute, dispense, deliver or sell, or possess with intent to manufacture illegal drugs or controlled substances.  The penalty imposed depends upon many factors, including the type and amount of controlled substance involved, the number or prior offenses, if any, and whether any other crimes were committed in connection with the use of the controlled substance.  Possible sanctions include incarceration up to and including life imprisonment and imposition of substantial monetary fines.

Health risks associated with the use of illegal drugs include increased susceptibility to disease due to a less efficient immune system, increased likelihood of accidents, personality disorders, addiction, and death by overdose, anemia, and poor concentration.

The use of alcohol can lead to serious health risks, including, but not limited to the following: loss of muscle control; poor coordination; slurred speech, fatigue, nausea, headaches, increased likelihood of accidents, impaired judgment; possible respiratory paralysis, and death.  Heavy drinking can lead to alcoholism; damage to brain cells; increased risk of cirrhosis, ulcers, heart disease, heart attack, and cancers of liver, mouth, throat, and stomach; hallucinations; and personality disorders.  Additional information about how the use of drugs and or alcohol affects your health is available at the health center.

Faculty, staff, and students are encouraged to familiarize themselves with resources available in the Decatur area for substance abuse, counseling, and treatment.  In addition, counseling services at the University’s Health Center are available to assist students with substance-related problems.  In emergency situations, faculty and staff may also request their services.  The Health Center respects the confidential nature of information shared by participants in its programs.  Members of the staff of Student Development may also be available to suggest referrals to substance abuse and/or rehabilitation agencies.

Millikin University will impose sanctions against individuals who are determined to have violated the Alcohol Policy or the University’s rules prohibiting the use, possession, or distribution of illegal drugs.

Sanctions for students who use, possess, sell, or distribute illegal drugs or who violate the University’s Alcohol Policy include the following: warnings; disciplinary probation; and in appropriate cases, suspension and/or expulsion from the University.  Students will also be held responsible for any damages that result from their misconduct or violation of these policies.  In addition, residence hall students may be removed from the housing system for the use or possession of illegal drugs.  Referral for criminal prosecution may be made in appropriate cases.

All employees, including students, agree as a condition of employment to abide by this policy and the Alcohol Policy.  Employees who use or possess illegal drugs or violate the University’s Alcohol Policy in the workplace may be terminated.  Additionally, employees are required to notify the institution of any drug conviction resulting from a violation in the workplace no later than five days after the conviction.

Freedom of Access to the University

Although the University is affiliated with the Presbyterian Church (USA), it is nonsectarian in its admission practices and welcomes qualified students who reflect a wide range of economic, social, religious and ethnic backgrounds.

University facilities are open to all students and their guests. To maintain University-community relationships the following guidelines are established:

• Millikin University facilities are first for the members of the academic community and second for their guests and visitors.
• Persons utilizing University facilities are expected to obey all University regulations and local, state and federal laws.
• On request, identification shall be shown to authorized University officials. If such a request is refused, all appropriate action will be taken, including possible detention.

Freedom of Association

Students bring to the campus a variety of interests previously acquired, and they develop many new interests as members of the academic community. They are free to organize and join associations to promote their common interests consistent with the publicly stated policies of the University.

• Affiliation with an extramural organization should not of itself disqualify a student organization from institutional recognition. At the same time, all actions of a student organization should be determined by vote of only those persons who hold bona fide membership in the University community.
•  Campus organizations, including those affiliated with an extramural organization should be open to all students without respect to race, creed, sexual orientation or national origin. Students and student organizations will be free to examine all questions of interest to them and to express opinions publicly or privately. They also will be free to support causes by an orderly means that do not disrupt the regular and essential operation of the University. It should be clearly understood by both the academic and larger community that in their public expressions, students or student organizations speak only for themselves.
  

Freedom of Expression

The professor in the classroom and in conference should encourage free discussions, inquiry and expression.  Students should be evaluated solely on the basis of their academic performance, not on their opinions or conduct in matters unrelated to academic standards. Students are responsible for learning thoroughly the content of any course of study, but they will be free to take reasoned exception to the data or views offered and to reserve judgment about matters of opinion.

Grievance Policy

Students should appeal academic matters through their professors, department chairs, academic Deans, and the Vice President for Academic Affairs.  Non-academic appeals and grievances can be addressed through the staff of Student Development Office.

Guest Speaker Policy

Recognizing the fact that members of the academic community bring with them varied interests, Millikin University is determined to encourage free discussion on subjects of interest to members of our campus community.  It is essential that student organizations, recognized by the University, be free to select the persons they wish to invite as guest speakers with no restrictions designed directly or indirectly to control the viewpoints of the speakers other than those specified below.

The University sets down the following guidelines to insure the University against damage or interference with its overall educational program.

• The address of a guest speaker must not violate the restrictions on the freedom of speech that are imposed by law for public security.
• Views presented by guest speakers should be open to free discussion. Meetings addressed by guest speakers on subjects of public interest or concern, as distinct from properly private business of the organization, should be made known to the University community prior to the appearance.
• Scheduling of guest speakers on campus should be done as far in advance as possible. Dates and times should be cleared through the Campus Scheduling Coordinator, RTUC. A minimum of two weeks should be allowed for this purpose.  Student organizations scheduling a guest speaker should also consult the Director of Student Programs.  Any contracts related to the speaking events must also be reviewed by the Director of Student Programs.
• It is recommended that student organizations select guest speakers to promote the objectives of their organization; however the student organizations are expected to use their best efforts to avoid publicity or public controversy harmful to the University. If a guest speaker is harmful to the University, the said organization may be subject to a reevaluation of the recognized standing of the organization.
• No student organization should wish to present a speaker if reliable reports of the speaker’s address elsewhere demonstrates that the speaker resorts to accusations without supporting evidence or with false evidence, or that the speaker’s language is abusive, indecent, or productive of disorder rather than thought. 

Housing Policies

See Residence Life and Housing Policies.

Millikin Name and Logo Use Policy

Student organizations may request approval to use the Millikin name, and/or Logo and/or names of campus facilities and/or organizations on any material. Written requests must be submitted to the Director of Student Programs before such materials are ordered or manufactured.

Noise Policy

Millikin University and affiliated group facilities are located in close proximity to other members of the Decatur community. The playing of stereos and/or loud speakers can be disturbing to our neighbors, particularly late at night. Representatives of organizations sponsoring social events are encouraged to notify neighbors of the events and to be sensitive to their privacy.  In order to maintain a desirable environment, all students are expected to respect the rights of their fellow students and the faculty by maintaining a reasonable limit on noise at all hours.

Any action deemed disruptive to an environment conducive to studying, classes, the carrying forward of the University’s business or properly authorized and scheduled events, will constitute an invasion of the rights of students and faculty. This policy expects courtesy and cooperation at all times. Greater support will be given to those requesting reasonable quiet than those individuals being loud. Please refer to the following as examples of expectations.

Residence Halls

• All students in University residence halls will observe quiet hours from 10 p.m. to 10 a.m., Sunday through Thursday and 12:00 a.m. to 10:00 a.m. on Friday and Saturday.
• At no times are students allowed to play musical instruments in their rooms. This includes warming up on any instrument including vocal. Practice rooms are available for student use in the Perkinson Music Center.
• At no time are students allowed to direct sound outside their room or place speakers in their windows.

Greek Chapters

• All music at outdoor events must end by midnight.
• At no time are students allowed to direct sound outside their room or place speakers in their windows.

Records Policy – FERPA, The Buckley Amendment

In 1974, Congress enacted into law the Family Educational Records Privacy Act (FERPA).  This act sets out requirements of educational institutions to protect the privacy of students and their records.  Specifically, the act governs access to education records maintained by educational institutions and the release of information contained in those records.  The act gives students enrolled in postsecondary institutions “ownership” and control of their educational records and in most circumstances information in students’ educational records will not be released without their written permission.  Exceptions to the release and sharing of information are specified in the following section.  Questions regarding FERPA should be directed to the Dean of Student Development (SH 205).

General Principles Governing Use of Student Records

The following principles guide the professional staff of the University in the utilization of student records:

• Need for records. Unless a demonstrable need for a record is established, which is reasonable and justifiably related to the basic purposes and necessities of the University, no record should be made or maintained.
• Confidentiality. In its relation with students, the University will consider confidential communications and records. This policy ensures that educational and counseling processes are carried forward in the most effective possible manner. The obligation of confidentiality is relative rather than absolute since there are considerations that can alter it. This obligation may lapse when the common welfare of the individual demands revelation, for example, in the case of suicidal preoccupation, expressed homicidal thoughts, actions or similar cases. Likewise, material which is already public or can easily become so is not bound by confidentiality.
• Release of Information. The University may release information of a public or directory nature without the student’s knowledge or consent on an individual basis. Examples of public/directory information include the student’s name; student’s home and campus address and telephone number; dates of attendance at the University; enrollment status (full- or part-time); major, degree earned, and age.

The acquisition and dissemination of information for records is based on a respect and concern for the privacy and protection of the individual student. All persons handling records shall be advised of the confidential nature of such information and their responsibilities in this regard. Evaluation and interpretative information about a student shall only be interpreted by a professional and qualified staff person.

In accordance with FERPA, students may request that directory/public information not be released. Students wishing to withhold directory information (see section 3 above) must complete and submit a written request to the Registrar by Tuesday, August 28, 2007. Forms for this purpose are available in the Registrar’s Office and the Office of Student Development.

Requests for public or directory-type student data from agencies outside the University which are not considered educational institutions shall be referred to the student-faculty directory when deemed appropriate. The student-faculty directory is the private property of Millikin University and will be restricted as such. It will not be released to non-educational agencies without permission of the Dean of Student Development or the University Registrar.

Providing the following student information or material is available, it may be released without the student’s knowledge or consent on an individual basis.

• Request from Prospective Employers - The University will respond to inquiries for non-public or non-directory-type information only with the written consent of the student involved. Information submitted by applicants to the Career and Experiential Education Center is considered to be confidential and will be released subject to conditions and stipulated by the applicant and the Career and Experiential Education Center at the time of registration.
• Request from Other Educational Institutions - The University will send transcripts to other educational institutions only with the written consent of the student concerned. If a present or former student applies for admission to another educational institution, the University may provide the educational institution with requested disciplinary information with the consent of the student.
• Investigators Representing Private or Governmental Agencies - In the event of inquiries from investigators, the following procedure is to be followed:
• The investigator will be given a copy of the following statement:
  To:               Investigators Representing Private or Governmental Agencies
  Re: Student Records
  Unless an investigator has written authorization from the individual who is the subject of an investigation, we will disclose only public information about that individual. We require, therefore, that the investigators obtain an authorization prior to visiting the University for the purpose of investigating a student’s or former student’s records.
• After the investigator has read the statement, he should be given any public information he requests.
• If the investigator has written authorization or if there are questions of interpretation, he should be referred to the Dean of Student Development.           
• Requests From Faculty Members – Faculty members may request information contained in permanent academic records when needed in discharge of their official duties. Faculty members may request confidential information (1) with the student’s consent or (2) when they are mutually involved with a counselor, dean or other authorized person concerning the student.
• Information about Organizational, Political, Racial or Religious Affiliation - Organizational membership is not recorded in student records unless the student expressly requests inclusion of such information, and this information is released only if the student so requests. Information relative to an individual’s race or creed may be provided under circumstances directed by law.
  Information about student views, beliefs and political associations which       professors acquire in the course of their work as instructors, advisers and counselors should be confidential. Protection against improper disclosure is a serious professional obligation. For the purpose of communication with the University, student organizations are required to provide the Director of Student Programs with the names of the officers to whom communications are to be directed.
• Academic Achievement – Academic eligibility of students being considered for (1) admission or re-admission to the University, (2) participation in intercollegiate athletics, (3) membership in honor societies or for honors, awards or scholarships, and (4) campaigning for student government positions may be furnished to the individual or committee responsible for making such decisions. Students involved in or seeking involvement in Greek social organizations may sign a consent form permitting the organization to receive grade information for eligibility requirements and chapter scholastic reports.
• Research Information – Researchers have the right to study human phenomena and the responsibility to seek the cooperation of individuals and the University in a manner which clearly respects the right of privacy and the protection of anonymity. The confidentiality of the individual’s record is paramount. When there is any doubt about the identity of the student or the consent of the data being safeguarded, the person’s consent to use it should be formally obtained.

NOTE:  Any student whose name or address is changed must report such changes to Telephone Services, Shilling 105, (424-5066) within five business days.

Residence Hall Safety Procedures And Hall Security

Emergency Procedures

In event of any emergency in a residence hall—fire, illness, accident, etc.—notify Safety and Security at 464-8888.  In the event of an emergency elsewhere on campus, contact Safety and Security immediately.

Fire

Review the emergency fire evacuation information provided by your Resident Assistant.   Whenever a fire alarm sounds in any residence hall, you are required to evacuate the building immediately. Failure to evacuate is a violation of the Millikin University Student Handbook and subjects you to a possible fine and/or disciplinary action. Every attempt should be made to close and lock your door and turn off your lights. You are encouraged to carry a towel to protect your face. State fire laws prohibit the use of elevators for fire evacuation.

When the fire alarm sounds:

• close your windows
• open drapes
• leave lights on
• close your room door (unlocked)
• calmly proceed to the nearest exit and leave the building
• do not re-enter the building until instructed to do so by a staff member

False alarms and genuine fire alarms are indistinguishable. Therefore, students should follow the fire procedures whenever the alarm sounds. Failure to evacuate appropriately may result in injury and will result in disciplinary action.

Tornado

Tornado watch – When atmospheric conditions are such that severe weather or a tornado could develop, a tornado watch is in effect. Stay indoors, stay alert for warning sirens, and listen to your radio for updates on the weather situation.

Tornado warning – When a funnel cloud has been sighted in the area or when radar indicates that there is a possibility of a tornado forming, a tornado warning is in effect. In the instance of a tornado warning, sirens will be sounded for three to five minutes with a solid blast.

When notified that a tornado has been sighted in this area:

• close room windows
• close drapes
• leave room and close door (unlocked)
• move to the basement. If there is no basement, sit in the corridor away from windows on the lowest floor of the building. (Hall staff will provide specific safe locations for each building)
• listen to a transistor radio for weather information.

• do not re-enter room until danger is past and the “all clear” is provided by a staff member.

When the “all-clear” is announced, you may return to other areas of the hall. (The sirens will not be used to announce the “all-clear.” This information will be phoned in and broadcasted on the radio.)  The tornado sirens are tested at 10 a.m. on the first Tuesday of each month.

Hall Security Guidelines

As a student attending Millikin University, you are extended the privilege of self-regulated hours to enter and leave your residence hall. Residence hall security ultimately depends on the responsible actions of each resident. Security begins with you. Your room door should be locked at all times. Do not prop open stairwell or outside doors.  To allow ONLY residents of the building and their invited guests in the halls, all entrances will be locked at all times. Each resident will be issued a room and entrance key. Your guests will also have self-regulated hours. You will be responsible for your guests (i.e., informing them of hall and University policies and regulations). Your guests will be admitted to the residence hall only if accompanied by you or a resident of that particular living unit. Failure to comply with these regulations could result in charges of trespass being filed with the Office of Residence Life. 

Buildings Locked

To allow ONLY residents of the building and their invited guests in the halls, all entrances will be locked at all times. Each resident will be issued a room and entrance key. The loss of these keys will result in the cost associated with re-coring the room and possibly the building. Cost ranges from as low as $30.00 and could cost as much as $300.00 to re-core the entire building. Please be certain the doors remain secure after entering or leaving. Propping doors open may result in a disciplinary fine. Please be security conscious.

Reporting of thefts

You should report all thefts, regardless of value, as soon as possible to residence hall staff. You may go to SAFETY AND SECURITY in person to complete the report or call SAFETY AND SECURITY at 8888.

Your Student ID Card

Your student identification card is a card with your picture on it and identifies you as a currently enrolled student.  You will use your ID card for meals in the cafeteria and at other dining outlets.  You will also need your card to access the university library, campus computer labs, the DISC, and a host of other services. You should carry it with you at all times while you are on campus.

Replacement procedures –

• You must immediately report the loss of your ID card to Safety and Security at 8888 to protect your  food points.

• The report of a lost card means the account is deactivated and no longer valid. It will remain invalid until the card is reported as found or until a replacement card is acquired.

• There is a $10 replacement charge for a lost ID, which is billed to the student’s University account. The replacement process takes about five minutes.

• There is no charge for revalidating a lost card if it is found before a replacement ID card is made.

Smoke Detectors/Sprinkler System
Each residence hall room is equipped with a smoke detector. These detectors are furnished for student protection and assist in early detection of smoke and possible fire. Due to the crucial safety purpose these detectors serve, tampering with a room smoke detector and/or removal of the supplied battery will result in a $25 fine and possible disciplinary action. In addition, tampering with the sprinkler system will result in disciplinary action. The smoke detectors will be checked periodically and at vacation periods by the housing staff.

Weapons