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Human Resources
Welcome! At Millikin University, we strive to employ dedicated and dynamic individuals who truly care about making a difference in the lives of our students by enhancing their overall academic journey. We believe that every employee counts when it comes to delivering an exceptional experience for the Millikin University student.
As a demonstration of the University’s devotion to each of its employees, we offer excellent benefits, beautiful facilities and a warm and friendly working environment. Thank you for expressing an interest in Millikin University, and we hope you will consider joining the Millikin family.
Millikin University is currently recruiting for the position listed below. To learn more about each position, click on the position(s) that interest you to obtain more information about the duties, qualifications, application procedures and application deadlines. Millikin University has a strong commitment to nurturing a culturally diverse faculty and student body. Women and minorities are encouraged to apply.
How to Apply
Administrative and Staff Positions:
After reading the detailed position description of the Open Position, click on the “Apply Now” tab and complete the online application. Positions may require a cover letter and resume along with your online application. The online application requires applicants to use the correct date format. Small calendars may be viewed under the following sections:
• Date available for work
• Education
• Employment History
Please click on the calendars to view the appropriate date format and use this format throughout the application. Upon submission of application, you will receive a message stating, “Thank you for applying” if your application was successfully submitted.
Faculty Positions:
After reading the detailed position description, applicants should follow the application procedures listed in the position description and submit all application materials to the Chair of the Search Committee’s email address.
  | Administrative Assistant I - Office of the Registrar |
| | Category: Staff | | | Job Description:
Position Title: Administrative Assistant I
Department: Registrar’s Office
FLSA Category: Non-exempt
Working Relationships:
Reports to: Registrar
Works Closely with: Assistant Registrar, Faculty, Students
Directly Supervises: Student Workers
Job Summary: This position provides administrative assistance in the Registrar’s Office and serves as the initial and central contact in the Registrar’s office for University personnel and guests.
VALUES
All employees are expected to uphold the values of the University. At Millikin University, we value:
· Commitment to the discovery of knowledge
· Civil debate
· Passion and enthusiasm
· Dignity and respect for individuals
· A diverse and inclusive community
· Integrity and responsibility
· Advancement of the greater good
Primary Responsibilities:
1. Keep Registrar’s calendar
· Set & record committee/council meetings – keep Registrar informed daily of upcoming events.
· Set appointments with students/faculty/staff for Registrar or Assistant Registrar.
· Prioritize correspondence and requests to Registrar and Assistant Registrar.
2. Responsible for maintaining office supply materials.
3. Consult with Registrar on Operating Budget for office.
4. Maintain files, paper and electronic, for the following:
· Update and/or correct transfer work for current students.
· Purchase orders.
· General correspondence.
· Grad files.
· Study Abroad lists for each term.
· Honors Lists (JMS, Presidential Scholars, Long/Vanderberg Scholars)
5. Primary person in charge of all re-admission cases including:
· Prepare Admission Committee cases for suspended students applying for re-admission.
o Schedule a review by the admission committee when needed.
· Vet all other committee cases prior to re-admission.
6. Coordinate Commencement Activities:
· Organize Graduate Fairs each term.
· Order regalia for faculty and students.
· Order diplomas for all graduates.
· Work with Registrar to proof final graduate lists and program.
· Prepare Diploma covers.
· Supervise the distribution/mailing of diplomas.
7. Maintain Communication Plan for:
· Early Registration Announcements/Forms.
· Application for Degree process.
Shared Responsibilities:
1. Assist in answering telephones.
2. Provide Counter Service for:
· Drop/Add requests
· Transcript requests
· Full-time Letter requests
· Degree Verification requests
· Scheduling problems
· Registration of students for all programs
· Respond and provide general information to questions/requests from students/faculty/staff via e-mail.
3. Edit and update semester schedule on Banner.
4. Maintain paper files on current and inactive students.
Minimum Position Qualifications:
· High School Degree
· One to three years’ previous office experience.
· Proficient in Microsoft Office and a mail merge process
· Experience with SCT Banner or other Administrative Software important
· Must have strong communication and interpersonal skill
· Must be able to multi-task in a busy environment – flexibility
· Must be a self-starter
· Must be trustworthy (this position deals with confidential information)
· Must be willing to learn and willing to ask questions
· Must be accurate
· Must have strong organizational skills.
Work Environment:
Manual Dexterity:
· Dexterity to operate a keyboard
· use of a 10-key calculator.
Physical Effort:
· Typically sitting at a desk or table
· Occasionally lifting 25-50 lbs.
· Occasionally standing, walking, bending and stooping
· Hearing and visual acuity within normal range.
Working Conditions:
· Typical working conditions found in most administrative work areas.
Hazards:
Background Checks and or Testing:
X Background and criminal history check
£ Physical exam
£ Drug test
£ Driving record check
£ Credit check
£ Other: _______________________
Date Effective: May 2013
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| | Administrative Assistant II - Office of Student Development |
| | Category: Staff | | | Job Description: Position Title: Administrative Assistant II to the Dean of Student Development
Department: Student Development
FLSA Category: Non-Exempt
Working Relationships:
Reports to: Dean of Student Development
Works Closely With: Students, Inclusion and Student Engagement Staff, Student Development Directors, Academic Deans, President’s Office, and Staff
Directly Supervises: Student Workers
Job Summary: Serves in a critical and pivotal position as the support staff to the Dean of Student Development and the Office of Inclusion and Student Engagement, and provides collaborative support for the Student Development Directors.
VALUES
All employees are expected to uphold the values of the University. At Millikin University, we value:
· Commitment to the discovery of knowledge
· Civil debate
· Passion and enthusiasm
· Dignity and respect for individuals
· A diverse and inclusive community
· Integrity and responsibility
· Advancement of the greater good
Primary Responsibilities:
1. Serves as the coordinator/ central hub for campus life for students, parents/family, university constituents, alum and visitors that contact the Dean of Student Development and the Office of Inclusion and Student Engagement.
2. Answer multiple phone lines, schedules and manages drop-in office traffic.
3. Serve as a first point of contact for parents and other family members.
4. Provides day-to-day monitoring of Dean’s budget: process financial and budgetary transactions, deposit funds and prepare check requests, review budget for accuracy of posted transactions, facilitates corrections as needed, process student worker time sheets and make recommendations for improvement and/or changes in the system.
5. Manages the R25 system and maintains campus scheduling on an on-going basis to include training of campus constituents and communicating with users.
6. Coordinates and manages the data entry of the Student Handbook, University Calendar and Family Matters Newsletter.
7. Monitors student records, filing and database, Retain, as well as Banner Student Records.
8. Supervises student workers in the central office. Establishes office and performance standards, office protocol and proper office decorum for all that work or come in to the office. Hire, trains, schedules and evaluates work performance; monitors/tracks all office work study and student wages.
9. Manages and assists with daily communication and correspondence of Dean, Department and office. Maintains staff schedules, appointments and daily filing of mail and any communication.
Other Duties:
1. Develops and coordinates Parent/Family Association Program, marketing the program, application, membership, activities, events, brochures, quarterly newsletters, email addresses of all guardians, survival baskets & kits program, etc.
2. Development and coordination with the Marketing Department of the Student Development Web-Site.
3. Provide mentorship and support to students.
4. Develops agendas for meetings, ability to create correspondence in response to inquiries, serve on committees with other members of the Student Development or University community, and have access to staff calendars.
5. Other duties as assigned by the Dean of Student Development.
Minimum Position Qualifications:
· Bachelor’s degree required.
· Minimum two-year previous office/clerical or administrative experience, preferably in a college/university setting and other settings will be reviewed for comparison to comparable work experience.
· Demonstrated excellence and highly skilled in Microsoft Office (Word and Excel)
· Organization skills is a must
· Ability to communicate effectively and interact positively with students, faculty, staff and parents at all times
· Proficient in use of Banner SCT database or similar system preferred
· Must be outgoing, possess strong interpersonal skills and desire to work with students
· Must be assertive, demonstrate initiative, possess a strong work ethic and become an integral part of the office/department team
· Must be highly involved and engaged in the direction and decision-making within Student Development.
Work environment:
Manual Dexterity:
· Dexterity to operate a keyboard.
Physical Effort:
· Typically sitting at a desk or table
· Occasionally lifting 25 lbs. or less
· Hearing and visual acuity within normal range.
Working Conditions:
· Typical working conditions founds in most administrative work areas
· Some evening and weekends hours may be necessary with flex utilized during the week day.
Hazards: None
Background Checks and or Testing:
X Background and criminal history check
Physical exam
Drug test
Driving record check
Credit Check
Other:
Date Revised: May 2013
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| | Assistant Director of Student Success - Office of Student Success |
| | Category: Administrative | | | Job Description:
Position Title: Assistant Director of Office of Student Success
Department: Office of Student Success
FLSA Category: Exempt
Working Relationships:
Reports to: Director of Student Success
Works Closely with: Director of Student Success, OSS Student Development Staff member, Faculty Members, and Administrative Assistant II
Directly Supervises: EDGE Mentors, Peer Student, Para-Professionals
Job Summary: The Assistant Director will work closely with the Director and other OSS staff members in developing and implementing strategies that focus on retention and persistence of our students. The Assistant director will have the primary responsibilities for developing and implementing the EDGE program, a program for first-year freshman at Millikin needing to enhance their academic skills. The Assistant Director teaches IN 110 and IN 113 courses: Academic Strategies and Exploratory Studies; employing intrusive strategies and meeting with students individually to improve their academic performance. The Assistant Director also supervises and trains interns and peer learning assistants; assists in compiling and reporting data for reports, and offers workshops and classroom presentations. Additionally, the Assistant Director assists in the delivery of accommodations to students with documented disabilities. Evening and weekend responsibilities are frequent in this position.
VALUES
All employees are expected to uphold the values of the University. At Millikin University, we value:
· Commitment to the discovery of knowledge
· Civil debate
· Passion and enthusiasm
· Dignity and respect for individuals
· A diverse and inclusive community
· Integrity and responsibility
· Advancement of the greater good
Primary Responsibilities:
1. Serve as Program Coordinator for the EDGE Program, facilitating EDGE events and collaborating with Faculty to develop EDGE Summer curriculum and ongoing delivery and assessment of the program.
2. Select, train, supervise and evaluate EDGE mentors.
3. Utilize Banner and student information systems to provide effective and efficient advising to students while maintaining student confidentiality.
4. Work closely with Director of Student Success and Administrative Assistant II in the delivery of accommodations to students with documented disabilities.
5. Coordinate instruction for IN 113 one-credit courses that include but aren’t limited to Exploratory Studies.
6. Coordinate instruction for IN 110, Strategies for Academic Success, a one-credit course for students on academic probation.
7. Assist students on academic probation in developing individualized action plans for returning to good academic standing.
8. Provide individualized advising support and resources for students from all backgrounds and ability levels.
9. Assist students who change their major to Exploratory studies, helping them navigate the curriculum.
10. Maintain knowledge on and educate the Millikin University community of current best practices in student affairs regarding retention and student persistence.
11. Provide an annual report to the Director of the Office of Student Success regarding retention initiatives and strategies.
12. Serve as an advocate for student success through frequent attendance at campus and community programs, events, and activities.
Other Duties:
1. Other duties assigned by the Director of Student Success.
Preferred Qualifications:
· A Master’s Degree in higher education, college student personnel, or related field.
· One to two years experience working within higher education, particularly working with at risk populations.
· Experience in the development and creation of innovative student services programs.
· Demonstrated understanding and strong commitment to diversity and inclusion.
· Experience in academic plans and working with students with disabilities.
· Ability to work in partnership with staff, faculty, administrators, and student leaders.
· Understanding of student development with competence in departure theory, involvement theory, and other student development theories.
· Ability to meet deadlines, manage multiple tasks and reprioritize projects as needed.
· The successful candidate should be proficient in all Microsoft office applications, comfortable with internet applications and student information systems, and have excellent interpersonal, organizational, and technological skills.
Work Environment:
Manual Dexterity:
· Dexterity to operation of a keyboard
Physical Effort:
· Typically sitting at a desk or table
· Occasionally lifting 25 lbs. or less
· Intermittently sitting/standing/stooping
Working Conditions:
· Typical working conditions found in most administrative work areas.
Hazards: None
Background Checks and or Testing:
X Background and criminal history check
Physical exam
Drug test
Driving record check
Credit check
Other:
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| | Assistant Professor - Musicology/Ethnomusicology - School of Music |
| | Category: Faculty | | | Job Description: Millikin University’s School of Music seeks a tenure-track, Assistant Professor in Musicology/Ethnomusicology. Salary competitive. Position begins August 2013.
Qualifications: Completed doctorate, teaching experience, and commitment to undergraduate education required. Responsibilities: Coordinate music history area; teach courses in western music history, non-western music, and popular music; participate in recruitment, advising, and faculty governance. Strong interpersonal skills, demonstrated vision, and leadership are essential. Candidates should submit letter of application, statement of teaching philosophy and CV electronically (pdf) to: musicologysearch@millikin.edu. Subject line should say application. Three letters of recommendation should be sent to: Dr. Stephen Widenhofer, Director, Millikin University School of Music, 1184 West Main Street, Decatur, IL 62522. Application deadline: May 17, 2013. Offer of employment is contingent upon successful completion of background check and pending budgetary approval. Millikin University is an equal opportunity employer.
The School of Music, accredited since 1934 by NASM with 58 faculty and 300 students, offers BM degrees in performance, music education, commercial music, and music business, and the Bachelor of Arts in Music. The School of Music’s curriculum embraces the interdisciplinarity of diverse musical and academic experiences. The School of Music is designated as an “All Steinway School.” A Millikin education is characterized by performance learning — a unique approach to learning that builds the confidence to succeed before and after graduation. Students apply their learning to experiences both in Decatur and around the world.
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| | Assistant Professor of Music - School of Music |
| | Category: Faculty | | | Job Description: Millikin University’s School of Music invites applications for a full-time position as Assistant Professor of Music. Qualifications include a Ph.D. in Music or similar, appropriate field; advanced expertise in the Music field; and strong problem-solving, written verbal, analytical, presentation and interpersonal skills.
This individual will be expected to teach eight courses per year (24 credit hours) in more than one area of Music; prepare and deliver excellent instruction to students; maintain grading records as required and submit midterm and final grades to meet established University deadlines; prepare materials for instructional use by established deadline, including: syllabus for each class, course teaching requests and descriptions, textbooks and other course materials, exams, hand-outs, presentations and homework assignments; conduct scholarship in particular field of knowledge and either publish findings, present at conference and/or share knowledge with peers and appropriate audiences; mentor, advise and assist students on academic matters during office hours, as well as by appointment when arranged by specific student request; participate in University Service, including new-student recruitment efforts, public relations, chairing a department or division, program development/maintenance, advising student organizations, assessment work, serving on faculty governance committees, preparing and administering grants, coordinating internships and managing student employees; attend scheduled department and college meetings, faculty meetings, as well as events such as opening faculty workshop, Fall/Honors Convocation and Baccalaureate/Commencement; and meet scheduled class hours as well as office hours. Additional duties include submitting annual self-evaluations by established deadlines; arrange time for an annual course teaching observation with the Director; submitting growth plans to the Director/Dean by the established deadline; and performing other duties as expected of faculty.
Applicants should send curriculum vitae, three reference letters and teaching philosophy statement to dlane@millikin.edu. Offer of employment is contingent upon successful completion of a background check. Millikin University is an equal opportunity employer.
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| | Assistant Professor of Music: Opera and Voice - School of Music |
| | Category: Faculty | | | Job Description: Millikin University’s School of Music seeks a tenure-track, Assistant Professor of Music. Salary competitive. Position begins August 2013.
Qualifications: Completed doctorate and teaching experience required. Bass, baritone, or tenor preferred. Responsibilities: Music direction for opera productions; Fall one-act, Winter full production, and Spring one-act, rehearsals with singers, engaging and rehearsing instrumentalists, arranging scores for reduced ensemble, applied voice. Ability to accompany during rehearsals considered an added strength. Other duties, depending on qualifications, may include opera stage direction, choral conducting, classroom teaching.
Candidates should submit letter of application, statement of teaching philosophy and CV electronically (pdf) to: voicesearch@millikin.edu. Subject line should say application. Three letters of recommendation should be sent to: Dr. Bradley Holmes, Chair, Voice Search Committee, Millikin University School of Music, 1184 West Main Street, Decatur, IL 62522. Recordings/videos will be requested at a later date. Application deadline: May 17, 2013. Offer of employment is contingent upon successful completion of background check and pending budgetary approval. Millikin University is an equal opportunity employer.
The School of Music, accredited since 1934 by NASM with 58 faculty and 300 students, offers BM degrees in performance, music education, commercial music, and music business, and the Bachelor of Arts in Music. The School of Music’s curriculum embraces the interdisciplinarity of diverse musical and academic experiences. The School of Music is designated as an “All Steinway School.” A Millikin education is characterized by performance learning — a unique approach to learning that builds the confidence to succeed before and after graduation. Students apply their learning to experiences both in Decatur and around the world.
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| | Assistant Professor of Nursing - School of Nursing |
| | Category: Faculty | | | Job Description:
For doctorally-prepared candidates, this position is a ten-month, tenure-track position. The successful candidate will provide classroom and practice instruction in the undergraduate (BSN) and/or graduate (MSN & DNP) nursing programs beginning fall semester, 2013.
Qualifications:
Candidates should be doctorally-prepared and possess an advanced practice degree as a family nurse practitioner or pediatric nurse practitioner. The ideal candidate will hold the DNP as their terminal degree, have more than one concentration of practice, and have experience or ability to provide distance delivery as one mechanism of instruction. A candidate who is currently enrolled in a doctoral program will be supported in his/her professional growth and development. The candidate must hold a master’s degree in nursing and an unencumbered professional registered nursing license (or be eligible for RN licensure) in the State of Illinois. Candidates must have the potential for excellence in teaching, scholarship, and university service. Prior teaching experience is preferred. Salary varies with degree and experience. Employment and first day of work is contingent upon successful completion of background check.
The Institution:
The School of Nursing has an enrollment of approximately 320 students and offers the Bachelor of Science in Nursing (BSN) pre-licensure program in the traditional format, an accelerated evening program leading to the BSN in a hybrid format for registered nurses, and a Master of Science in Nursing (MSN) program currently with four tracks. Pending approval from the Council on Accreditation of Nurse Anesthesia Educational Programs, Millikin University will begin to offer the nurse anesthesia program at the DNP degree level January, 2014. Millikin University is accredited by the Higher Learning Commission – North Central Association. The School of Nursing BSN and MSN programs are accredited by the Commission on Collegiate Nursing Education. The Millikin University offers the warmth and appeal of a strong campus community of scholars with abundant opportunities for cultural and professional growth. Known for its teaching excellence, Millikin University seeks faculty interested in delivering its strong nursing programs as we implement our new University-wide Strategic Plan.
Millikin University is a private, comprehensive institution serving approximately 2,300 undergraduate, graduate, full-time and part-time students who study in four colleges/schools: Arts and Sciences, Business, Fine Arts and Professional Studies. Situated on an attractive seventy-acre campus in Decatur, Illinois (population of 85,000), Millikin is located 180 miles southwest of Chicago, 150 miles west of Indianapolis, and 120 miles northeast of St. Louis. A Millikin education is characterized by performance learning - a unique approach to learning that builds the confidence to succeed before and after graduation. Students apply their learning to experiences both in Decatur and around the world. A vibrant campus community engages students in more than 90 student organizations and a close-knit Greek community. Millikin Big Blue athletics include 19 NCAA Division III teams as well as junior varsity teams and intramurals. In 2010, 98% of Millikin graduates gained employment or entry into graduate/professional school within six months of graduation.
To apply, please send a CV, contact information for three references, and a letter of intent that describes how professional interests and abilities align with the position. Application review will begin immediately and continue until the position is filled. Interested persons should send application materials to the attention of:
Isabel Ososki
Chair/Search Committee
Millikin University
1184 West Main Street
Decatur, Illinois 62522
iososki@millikin.edu
217-424-6368
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| | Assistant Technical Director - Kirkland Fine Arts Center |
| | Category: Administrative | | | Job Description: Position Title: Assistant Technical Director
Department: Kirkland Fine Arts Center
FLSA Category: Exempt
Working Relationships:
Reports to: Technical Director
Works Closely with: KFAC Staff
Directly Supervises: Student Stage Managers, Student Crew
Job Summary: The Assistant Technical Director provides professional leadership to the Kirkland Fine Arts Center in the area of technical production, theater maintenance and technical administration.
VALUES
All employees are expected to uphold the values of the University. At Millikin University, we value:
· Commitment to the discovery of knowledge
· Civil debate
· Passion and enthusiasm
· Dignity and respect for individuals
· A diverse and inclusive community
· Integrity and responsibility
· Advancement of the greater good
Primary Responsibilities:
1. Hires, trains and supervises technical personnel, including student Stage Managers and student crew. Designs and implements personnel scheduling, and ensures adherence to all facility rules of conduct and responsibility.
2. Serves as secondary contact for facility users production personnel, providing assistance, advice, and facility knowledge to them, including an overview of Kirkland inventory and technical capability in relation to need. Negotiation of adjustment needed to mesh with facility capability without undue risk to personal safety, artistic integrity or financial solvency.
3. Personally supervises or arranges Stage Manager to supervise the delivery of all technical services required from load-in through strike of all theater housed events. Arranges (when contractually required) union labor for visiting productions. Personally supervises all technical aspects of Kirkland season events personally.
4. Theater maintenance - reviews facility and equipment on an on-going basis for safety features and monitors corrective work necessary in maintaining the life of instruments and other equipment, as well as, alerting the Technical Director to appropriate actions necessary in correcting problem areas.
5. Arranges for and monitors maintenance contracts for larger equipment requiring outside professional attention.
6. Reviews all contracts with artists or renting organizations prior to signing. Advices Technical Director of any difficulties involved as related to the Kirkland facility and/or personnel.
Other Duties:
1. Evaluates the technical status and needs of the facility prior to an annual budget preparation.
2. Evaluates Stage Managers and works to improve his/her ability to perform his/her duties.
3. Provides the Technical Director cost accounting reports recounting performance activities.
4. Coordinates scheduling of facilities.
Minimum Position Qualifications:
· A Bachelor’s Degree in technical theater or equivalent professional experience.
· Extensive background and experience in training and supervising in theatrical lighting, sound, rigging, construction and operation
· Ability to be creative, resourceful and work well under pressure
Work Environment:
Manual Dexterity:
· Must have the ability to use common tools and all theatrical equipment including ladders, aerial man lifts and working with heights
Physical Effort:
· Must have the ability to life, carry or push all theatrical equipment required for productions.
Working Conditions:
· Flexible work schedule and flexibility in time management to accommodate varying work schedules as needed
Hazards: None
Background Checks and or Testing:
X Background and criminal history check
£ Physical exam
£ Drug test
£ Driving record check
£ Credit check
£ Other: _______________________
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| | Full-time Faculty Position - Department of Theatre & Dance |
| | Category: Faculty | | | Job Description: Lighting position: Millikin University’s Department of Theatre and Dance seeks a full-time faculty member in lighting design to join a dedicated and collaborative faculty beginning August 2013. Millikin's nationally recognized program offers a BA in Theatre, and BFAs in Design and Production, Stage Management, Theatre Administration, Acting, and Musical Theatre. Required qualifications include: MFA degree or equivalent professional experience and a secondary area of design expertise (sound design is preferred). College-level teaching experience is an advantage. Rank, salary and tenure eligibility are commensurate with qualifications and experience.
Primary responsibilities include:
Teach 2 classes per semester as part of a multiple course rotation. Possible courses
include: Lighting, Sound, Drafting, other areas as candidate expertise permits.
Contribute designs to our production season.
Manage the electrics shop and its student staff.
Mentor student designers and technicians.
Contribute actively to departmental and curricular issues.
Millikin is a student-focused institution valuing teaching, scholarship, artistic achievement, and service. We seek strong collaborators who are interested in developing hands-on approaches to producing core competencies in our students. Our Performance Learning approach to education offers conservatory-style training rooted in a liberal arts education with a focus on the synthesis of theory and practice. To apply, please send cover letter, CV or resume, links to or samples of artistic work, and 3 letters of reference to:
Mary Black (Chair of search committee)
Department of Theatre and Dance
Millikin University
1184 W. Main Street
Decatur, IL 62522
mblack@millikin.edu
Review of applicants will begin immediately and continue until the position is filled. Offer of employment is contingent upon successful completion of a background check. Millikin University is an equal opportunity employer.
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| | Head Baseball Coach - Athletics |
| | Category: Administrative | | | Job Description:
Position Title: Head Baseball Coach
Department: Athletics
FLSA (exempt or non-exempt): Non-Exempt
Working Relationships:
Reports to: Director of Athletics
Works Closely with: Athletic Department Staff, Baseball Staff, Baseball Team Members and Admissions Staff
Supervises: Assistant Baseball coaches
Job Summary: The Head Baseball Coach is a full time position and will lead the Millikin Baseball program in all aspects – recruiting, team development, home game management, game day coaching, fund raising and other duties common to a collegiate baseball program.
Values
All employees are expected to uphold the values of the University. At Millikin University, we value:
- Commitment to the discovery of knowledge
- Civil debate
- Passion and enthusiasm
- Dignity and respect for individuals
- A diverse and inclusive community
- Integrity and responsibility
- Advancement of the greater good
Primary Responsibilities:
1. Recruit quality baseball players to fill out the baseball roster. Create a positive team culture that leads to success. Foster good relationships with the local high school and junior college coaches.
2. Responsible for managing and leading all facets of the team including the organization of practices, monitoring academic progress of the student-athletes, game day management and strategy, adhere to the budget and fund raise money for specific needs of the team.
3. Comply with all applicable Millikin University, CCIW and NCAA rules, regulations and policies.
Other Duties:
1. Other duties as assigned by the Director of Athletics and Recreation.
2. A second duty may be assigned dependent upon on the candidate’s strengths and experience.
Minimum Position Qualifications:
- Bachelor’s degree
- Previous coaching experience
- Extensive knowledge of the sport of baseball
- Excellent organization, interpersonal and communication skills with the ability to communicate effectively to various audiences
- Ability and willingness to work effectively in a team atmosphere in the Athletic Department
- Strong commitment to the University and NCAA Division III philosophy
- Demonstrated commitment to the academic and athletic success of the student-athlete
Work Environment:
Manual Dexterity:
· Dexterity to operate a keyboard
Physical Effort:
· Typically sitting/standing/bending/stooping
· Occasionally lifting 25 lbs. or less
· Hearing and visual acuity within normal range
Working Conditions:
· Typical working conditions found in an outdoor setting
· Alternative or flexible work schedules
· Travel and/or periodic overnight travel
Hazards:
Background Checks and/or Testing:
X Background and criminal history check
Revised: May 2013
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| | Patron Relations Manager - Kirkland Fine Arts Center |
| | Category: Administrative | | | Job Description: Position Title: Patron Relations Manager
Department: Kirkland Fine Arts Center
FLSA Category: Exempt
Working Relationships:
Reports to: Director of Kirkland Fine Arts Center
Works Closely with:
Directly Supervises: Student workers
Job Summary: This position is responsible for supervising the Kirkland Fine Arts Center Box Office and Front of House operations.
VALUES
All employees are expected to uphold the values of the University. At Millikin University, we value:
· Commitment to the discovery of knowledge
· Civil debate
· Passion and enthusiasm
· Dignity and respect for individuals
· A diverse and inclusive community
· Integrity and responsibility
· Advancement of the greater good
Primary Responsibilities:
1. Handles annual gross ticket sales of $200,000 or 30,000 tickets.
2. Oversees the ticket system, daily sales and deposits, ensures that each day’s sales are reconciled and deposited daily.
3. Records and tracks deposits.
4. Ensures the accuracy of transactions, as well as, positive customer relations.
5. Communicates events to the public.
6. Addresses patrons’ needs and implements customer incentive programs.
7. Supervises student employees (hiring, training, setting expectations, handling disciplinary action, posting and ensuring compliance with schedules.
8. Performs Box Office accounting for each Kirkland event.
Other Duties:
1. Developing strategies for group sales, supervising front-of-house operations, including house managers, ushers, ticket takers, and concessions. (Student staff includes 40-50 part-time employees.
2. Other duties as assigned by the Director of Kirkland Fine Arts Center.
Minimum Position Qualifications:
Education: Associate’s Degree preferred.
Experience: Previous ticketing experience is helpful.
Specialized Knowledge and Skills: Excellent accounting or bookkeeping and computer skills; excellent organizational skills; strong supervisory management skills a must; a proven record of working well with others in stressful situations; previous sale promotion experience is highly valued. This position requires a flexible, extended schedule driven by the weekend and evening schedule of events.
Work Environment:
Manual Dexterity: Dexterity to operate a keyboard; 10-Key
Physical Effort: Typically sitting at a desk or table; occasionally lifting up to 50 pounds: Intermittingly sitting/standing/stooping
Working Conditions: Typical working conditions found in most administrative work areas
Hazards:
Background Checks and or Testing:
X Background and criminal history check
£ Physical exam
£ Drug test
£ Driving record check
£ Credit check
£ Other: _______________________
Date Revised: May 2013
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| | University Registrar - Office of the Registrar |
| | Category: Administrative | | | Job Description:
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Position Title:
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University Registrar
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Department:
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Office of the Registrar
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FLSA Category:
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Exempt
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Working Relationships:
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Reports to:
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The University Registrar reports directly to the Vice President of Academic Affairs.
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Works Closely with:
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In order to complete successfully the duties and responsibilities of the Registrar’s Office, the University Registrar:
- works collegially with students, staff, faculty, and administration;
- collaborates with Admissions, the Student Service Center, the University Assessment Officer, and the Office of Student Success; and
- serves on the Academic Management Team, the Enrollment Management Team, the Council on Curriculum, and the Council on Students and Academic Standards.
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Directly Supervises:
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The University Registrar has administrative oversight of the other individuals employed within the Office of the Registrar.
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Job Summary:
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The University Registrar protects the integrity of the University’s student records and academic degrees, is responsive in the provision of data to faculty and administration in order to advance University assessment and continuous improvement strategies, and is attentive to the needs of the University students related to enrollment verification and academic transcripts. The University Registrar ensures that “the student [remains] the primary reason for the existence of the registrar’s office.[1]” The University Registrar advances the mission of the University and is a professional who epitomizes the values of Millikin University. Accordingly, the University Registrar is able to create a harmonious melding of the procedures/policies of the Office of the Registrar congruent with the core values of the University.
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VALUES
All employees are expected to uphold the values of the University. At Millikin University, we value:
· Commitment to the discovery of knowledge
· Civil debate
· Passion and enthusiasm
· Dignity and respect for individuals
· A diverse and inclusive community
· Integrity and responsibility
· Advancement of the greater good
Primary Responsibilities:
The University Registrar must possess the proven ability to oversee all activities of the Office of the Registrar in order to meet its essential responsibilities (*). The essential responsibilities and supporting activities of the University Registrar are to:
1. Protect the integrity of the University’s student records and academic degrees.
- Ensure accurate, efficient, timely, and ongoing academic record maintenance, retention and dissemination including, but not limited to the following categories:
- admission files;
- grades, credits (institutional, transfer, Advanced Placement [AP], College Level Examination Program [CLEP], Prior Learning Credits, Continuing Education Units [CEUs], etc.);
- official transcripts;
- enrollment status; and
- academic standing;
- Serve as the Family Educational Rights to Privacy Act (FERPA) officer;
- Ensure integrity of academic degree certification and program graduation requirements including, but not limited to the:
- Provision for transcript evaluation and approval related to credits earned;
- Coordination of course scheduling (e.g. section planning, instructional space, etc.);
- Determination of final exam scheduling (exam times and locations); and
- Planning, advancing, and providing oversight of the Academic Calendar.
- Determine National Collegiate Athletic Association [NCAA] eligibility of student athletes and;
- Verify degrees and honors for Commencement.
2. Be responsive in the provision of data to faculty and administration in order to advance University assessment and continuous improvement strategies.
- Garner or facilitate the collection of data for State and/or Federal reporting requirements;
- Provide institutional reporting (in-house Banner scripts, retention reports, enrollment and registration reporting, etc.);
- Collaborate with colleagues across campus related program assessment, quality, and continuous improvement strategies including the following entities:
- ncils (Council on Curriculum; Council on Students & Academic Standards); and
- Enrollment Management Team.
3. Remain at
tentive to the needs of the University students related to enrollment verification and academic transcripts.
a. Provide enrollment verification to other institutions of higher education (colleges and universities as well as other external constituents (employers, insurance providers, Veterans Administration, National Collegiate Athletic Association [NCAA], and the National Student Loan Clearinghouse);
b. Oversee accurate evaluation and approval of requested academic credit from other domestic colleges and universities as well as those academic credit requests from international educational entities;
- Serve as a resource for faculty and staff related to academic advisement issues;
- Ensure efficient, accessible, and accurate course registration processes (e.g. validation, course add/drop, etc.);
- Assist students in degree planning through the use of the degree audit system and in collaboration with academic advisors and other student service resource colleagues; and
- Provide oversight of the coordination of operational policies related to withdrawal of students from the University.
(*) from the American Association of Collegiate Registrars and Admission Officers (AACRAO) 2003 Academic Record and Transcript Guide.
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Other Duties:
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The University Registrar may be assigned other duties by the Vice President of Academic Affairs of Millikin University in order to advance the institution’s strategic academic goals.
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Minimum Position Qualifications:
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1. Individual must demonstrate successful history of team-focused administrative or supervisory experience, prowess in building collaborative relationships within the academic environment, and the ability to both drive and adapt to change in an institution of higher education.
2. Individual must be well-versed in the use of technology and its application to meeting the responsibilities and tasks of the Office of the Registrar.
3. Individual must have excellent interpersonal, verbal, and written communication skills.
4. Individual must possess a positive, professional attitude.
5. Individual must possess a baccalaureate degree. A master’s degree in a relevant area is preferred.
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Work Environment:
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Manual Dexterity:
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- Use of 10-Key,
- Dexterity to operate a keyboard
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Physical Effort:
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- Typically sitting at a desk or table
- Occasionally lifting 25 lbs. or less
- Intermittently sitting/standing/stooping
- Hearing and visual acuity with normal range
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Working Conditions:
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- Typical working conditions found in most administrative work area
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Hazards:
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None
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Background Checks and or Testing:
X Background and criminal history check
£ Physical exam
£ Drug test
£ Driving record check
£ Credit check
£ Other: _______________________
[1] Preinkert, A.H. (1940, reprinted in 2005). The work of the registrar, page 1.
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| | Category: Administrative | | | Job Description:
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Position Title:
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University Registrar
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Department:
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Office of the Registrar
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FLSA Category:
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Exempt
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Working Relationships:
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Reports to:
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The University Registrar reports directly to the Vice President of Academic Affairs.
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Works Closely with:
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In order to complete successfully the duties and responsibilities of the Registrar’s Office, the University Registrar:
- works collegially with students, staff, faculty, and administration;
- collaborates with Admissions, the Student Service Center, the University Assessment Officer, and the Office of Student Success; and
- serves on the Academic Management Team, the Enrollment Management Team, the Council on Curriculum, and the Council on Students and Academic Standards.
|
|
Directly Supervises:
|
The University Registrar has administrative oversight of the other individuals employed within the Office of the Registrar.
|
|
Job Summary:
|
The University Registrar protects the integrity of the University’s student records and academic degrees, is responsive in the provision of data to faculty and administration in order to advance University assessment and continuous improvement strategies, and is attentive to the needs of the University students related to enrollment verification and academic transcripts. The University Registrar ensures that “the student [remains] the primary reason for the existence of the registrar’s office.[1]” The University Registrar advances the mission of the University and is a professional who epitomizes the values of Millikin University. Accordingly, the University Registrar is able to create a harmonious melding of the procedures/policies of the Office of the Registrar congruent with the core values of the University.
|
VALUES
All employees are expected to uphold the values of the University. At Millikin University, we value:
· Commitment to the discovery of knowledge
· Civil debate
· Passion and enthusiasm
· Dignity and respect for individuals
· A diverse and inclusive community
· Integrity and responsibility
· Advancement of the greater good
Primary Responsibilities:
The University Registrar must possess the proven ability to oversee all activities of the Office of the Registrar in order to meet its essential responsibilities (*). The essential responsibilities and supporting activities of the University Registrar are to:
1. Protect the integrity of the University's student records and academic degrees.
a. Ensure accurat, efficient, timely, and ongoing academic record mainteance, retention and dissemination including, but not limited to the following categories:
i. admission files
ii. grades, credits (institutional, transfer, Advanced Placement [AP], College Level Examination Program [CLEP], Prior Learning Credits, Continuing Education Uniters [CEUs], etc.);
iii. official transcripts
iv. enrollment status; and
v. academic standing
b. Serve as the Family Educational Rights to Privacy Act (FERPA) officer
c. Ensure integrity of academic degree certification and program graduation requirements including, but not limited to the:
i. provision for transcript evaluation and approval related to credits earned
ii. Coordination of course scheduling (e.g. secton planning, instructinal space, etc.)
iii. Determination of final exam scheduling (exam times and locations); and
iv. Planning, advancing, and providing oversight of the cademic Calendar
d. Determine National Collegiate Athletic Association (NCAA) eligibility of student athletes and;
e. Verify degrees and honors for Commencement
2. Be responsive in the provision of data to faculty and admnistration in order to advance University assessment and continuous improvement strategies
a. Garner or facilitate the collection of data for State and/or Federal reporting requirements
b. Provide institutional reporting (in-house Banner scripts, retention reports, enrollment and registration reportins, etc.)
c. Collaborate with colleagues across campus related program assessment, quality, and continuous improvement strategies including the following entities:
i. Faulty Councils (Council on Curiculum; Council on Students & Academic Standards); and
ii. Enrollment Management Team
3. Remain attentive to the needs of the University students related to enrollment verification and academic transcripts.
a. Provide enrollment verification to other institutions of higher education (colleges and universities as well as other external constituents (employers, insurance providers, Veterans Administration, National Collegiate Athletic Association [NCAA], and the National Student Loan Clearinghouse)
b. Oversee accurate evaluation and approval of requested academic credit from other domestic colleges and universities as well as those academic credit requests from international educational entities
c. Serve as a resource for faculty and staff related to academic advisement issues
d. Ensure efficient, accessible, and accurate course registration processes (e.g. validation, course add/drop, etc.)
e. Assist students in degree planning through the use of the degree audit system and in collaboration with academic advisors and other student service resource colleagues; and
f. Provide oversight of the coordination of operational policies related to withdrawal of students from the University.
|
Other Duties:
|
The University Registrar may be assigned other duties by the Vice President of Academic Affairs of Millikin University in order to advance the institution’s strategic academic goals.
|
|
Minimum Position Qualifications:
|
1. Individual must demonstrate successful history of team-focused administrative or supervisory experience, prowess in building collaborative relationships within the academic environment, and the ability to both drive and adapt to change in an institution of higher education.
2. Individual must be well-versed in the use of technology and its application to meeting the responsibilities and tasks of the Office of the Registrar.
3. Individual must have excellent interpersonal, verbal, and written communication skills.
4. Individual must possess a positive, professional attitude.
5. Individual must possess a baccalaureate degree. A master’s degree in a relevant area is preferred.
|
|
Work Environment:
|
|
|
Manual Dexterity:
|
- Use of 10-Key,
- Dexterity to operate a keyboard
|
|
Physical Effort:
|
- Typically sitting at a desk or table
- Occasionally lifting 25 lbs. or less
- Intermittently sitting/standing/stooping
- Hearing and visual acuity with normal range
|
|
Working Conditions:
|
- Typical working conditions found in most administrative work area
|
|
Hazards:
|
None
|
Background Checks and or Testing:
X Background and criminal history check
£ Physical exam
£ Drug test
£ Driving record check
£ Credit check
£ Other: _______________________
[1] Preinkert, A.H. (1940, reprinted in 2005). The work of the registrar, page 1.
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Click here for a copy of Millikin
University's Annual Security Report,
which complies with the Jeanne Clery Disclosure of Campus Security Policy and
Campus Crime Statisticts Act. This report includes information about crime and
the policies in place to deal with crime at Millikin University. To receive a
paper copy of this report, please contact: Millikin University, Office of Safety
& Security, 1184 West Main Street, Decatur, IL, 62522..
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