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Millikin University - Decatur, IL
Cataloging Associate 

Position Title: Cataloging Associate
Department: Staley Library
Supervisor: Electronic Resources/Technical Services Coordinator
Incumbent: Eric McKinney (since July 2008)

Position Summary as of 2011:

The primary responsibility of this position is to add cataloging records for all new library materials into two major computer systems: the state-wide consortial online catalog (I-Share) and the world-wide OCLC (Online Computer Library Catalog) shared cataloging database. With great attention to detail and accuracy the Cataloging Associate adds and edits records for materials of various formats to these systems using the OCLC and Voyager software.  In addition, the Cataloging Associate assists the Electronic Resources/Technical Services Coordinator with various database clean-up projects, the supervision of a student assistant, and other aspects of the day-to-day operation of the Cataloging Unit of Staley Library.



Primary Responsibilities:


1.         With great attention to detail and accuracy the Cataloging Associate adds and edits records for materials of various formats to the two major computer systems (I-Share and OCLC) using the OCLC and ExLibris Voyager software.


2.         Copy cataloging all library materials of various formats in a timely manner, including both print and non-print materials, using OCLC and ExLibris Voyager software to add items to our online catalog.  Very close attention is paid to accuracy and discrepancies of the information provided by the Library of Congress when adding our holding to records in the system.  Various types of materials are added in this manner such as books, music compact discs, music scores, records, CD-ROMs, videos, DVDs, online resources, curriculum materials, etc.


3.         Additional responsibilities include all catalog database maintenance.  This would include all standing order additions, deletions of items from our collection, changes to existing records such as location, call number, barcode or copy number and an annual cycle of data clean up and enhancement tasks.


4.         Responsible for the periodic checking of and resolving the problem areas in the online catalog that the CARLI (Consortium of Academic and Research Libraries of Illinois) office in Champaign brings to our attention.


5.         Process and check all newly processed items for accuracy of labeling as well as getting them ready to out on the New Book Shelf.


6.         Maintain the timely rotation of new materials on the New Book Shelf.


            7.         When necessary, do basic original cataloging on new items that 
            come in to our library.


            Make an effort to catalog all gift materials given to the University 
            as time permits.


9.         Assist in deselection of any library materials including physical collecting and processing of items and changing library catalog information.


10.       Maintain computerized and/or manual records, including statistics, related to the cataloging performances completed using both OCLC and I-Share databases.


Other Duties:


1.         Assist the Electronic Resources/Technical Services Coordinator and any other library personnel as needed and appropriate.


          2.         Attend regularly schedule library staff meetings.


3.         Within parameters of position responsibilities, propose new or changed policies and procedures to accomplish own responsibilities, related operations, and Library mission.


4.         Support overall Library operations and services through projects and other duties as appropriate and assigned.  Actively supports Library colleagues, Library service goals, and University mission.  Expected to occasionally cover for other library workers during emergencies or vacations.


        5.         Other duties as assigned.



Minimum Position Qualifications:

Education:  Two years of college or equivalent minimum; college degree preferred

Experience:  One to three years work experience in library and/or academics setting is desirable.


Specialized Knowledge and Skills:  Familiarity with library cataloging preferable; ability to interpret cataloging rules and follow detailed procedures; willingness to learn new skills; ability to work well with others and to assist users served by the Staley Library; comfortable working in a varied pace as well as working independently; experience using computers; experience with library databases preferred; must be timely, meticulous and thorough with multiple details; good interpersonal, verbal and written skills; service orientation is essential; flexible and comfortable with change; must be reliable.

Millikin University - Decatur, IL
Millikin University - Decatur, IL