Position Title: Periodicals Associate
Department: Staley Library
Supervisor: Electronic Resources/Technical Services Coordinator
Incumbent: Linda Rash (since December 1997)
Position Summary as of 2011:
Working with a mix of computerized and manual records, the Print and Online Periodicals Associate is responsible for those library record-keeping processes that result in the timely and accurate new and ongoing subscriptions for print periodicals, microfilm, newspapers, and newspaper indexes. Duties include checking-in and maintaining the library’s periodicals collection, updating holdings records, and processing print periodicals for the bindery process. Providing reports for periodicals budget expenditures for library managers including the Library Director, as assigned.
1. Receive, record, prepare for public use, and shelve all print periodicals, microfilm, newspapers and some standing order titles.
2. Oversee shelving and storage of periodicals. Assist with space management projects related to periodicals, microforms and newspapers.
3. Prepare purchase orders and renewal lists for new and continuing subscriptions.
4. Verify and process invoices for payment.
5. Identify and record missing issues of periodicals and contact vendors for replacement.
6. Process periodicals (or books) sent to the bindery and returned to the library from the bindery.
7. Catalog periodicals and maintain periodical holdings records for local and shared catalogs. Update holdings in ExLibris Voyager cataloging systems, note missing issues, add weblinks to online subscriptions and other changes as needed.
8. Update html files for periodical title holdings data in the library’s discipline-specific periodicals web pages.
9. Communicate with CARLI (Consortium of Academic and Research Libraries in Illinois) regarding discrepancies in serials records in I-Share (the Library’s consortial online catalog).
10. Work in collaboration with other library staff members for varying tasks, with particularly close teamwork with the Acquisitions and Cataloging Associates.
11. Supervise up to two student employees.
12. Attend regularly scheduled library staff meetings.
13. Within parameters of position responsibilities, propose new or changed policies and procedures to accomplish own responsibilities, related operations, and Library Mission.
14. Support overall Library operations and services through projects and other duties as appropriate and assigned. Actively supports Library colleagues, Library services goals, and University Mission. Expected to occasionally cover for other library workers during emergencies or vacations.
1. Assist the Electronic Resources/Technical Services Coordinator and any other library personnel as needed and appropriate.
Minimum Position Qualifications:
Education: One to three years of college or equivalent minimum; college degree preferred.
Experience: Work experience in library preferred; experience in an academic setting and in library technical services is desirable.
Specialized Knowledge and Skills: Computer proficiency required; working experience with library automation preferred; good interpersonal, verbal and written skills are important; service orientation is essential; demonstrated willingness to learn new things; comfort with overlapping tasks, deadlines and change; must be able to learn multiple computer programs; supervisory skills of student employees is necessary; and precision and attention to detail are essential.