Faculty Procedures & Constraints | Faculty Reserve Request Form | Using Reserves

Faculty Procedures

The reserve collection makes easily available to students those materials which faculty members require their classes to use. The materials, which are housed at the library's circulation desk, circulate for short periods of time as designated by the faculty member.

Please allow 24 - 36 hours before your students need the materials for library staff to process your reserves. We cannot promise to process reserve items on the weekend.

To speed the processing, you must use the library's Reserve Request form, filling out the first section of the form and submitting that with the materials. (Forms are available in the library, or can be sent to you at your request).

You are asked to assemble all materials yourself, as the library does not have the staff to do that work for you. You must supply any folders needed to organize your materials.

Items we cannot place on reserve:

• Interlibrary Loan items: in accordance with international interlibrary loan agreements, we are unable to place items belonging to other libraries on reserve.
• Staley Library reference materials and periodicals: these items are non-circulating and therefore always available for use within the library.
• Videos and DVDs rented from an outside source (i.e., Blockbuster, Netflix, etc.) or other items rented commercially: due to copyright restrictions.
• Suggested Course Readings: as shelf space is limited, please place only required materials on reserve.

Copyright guidelines must be followed for all reserve items:

Periodical articles: The original article plus a maximum of two additional photocopies may be placed on reserve. When two or more articles from the same journal issue are needed, only one additional copy of each article is permitted.

Books and Monographs: Photocopies must not exceed one chapter or 10% of a publication, whichever is greater. Should longer portions be needed, you must obtain publisher's permission before placing photocopies on reserve.

For more information on copyright, click here.

For a sample copyright permission request letter, click here .

Items on reserve will appear in the online catalog in the Reserve Room function (by course and by faculty last names). Also, students will check out reserve items using their student ID's. Thus:

Reserve items are linked to individual faculty records. If you are new to the faculty, please come to, or call (424-6214), the library to verify that you are in our database.

Personally owned books, videos and photocopied articles will have non-removable barcode labels attached to them. If you do not want barcode labels on your materials, please indicate this at the time the reserve is placed.

We also continue to maintain the notebooks that list reserve materials alphabetically by faculty last names. We use the Reserve Request forms to compile these notebooks.

Please emphasize to your students that they must use their Millikin ID's to borrow reserve materials. Also, please remind them that to the end of fairness to all students in your class, the library system automatically enforces borrowing time limits and calculates fines on overdue reserve materials.

Please remove from reserve at the end of the semester any items which will not be used the following semester. Retrieve personal items as soon as possible.

We thank you, and your students do too!

Faculty Procedures & Constraints | Faculty Reserve Request Form | Using Reserves

Using Reserves

Students must present an ID card to borrow any reserve item and abide strictly by the loan periods. Fines are calculated and recorded by the computer, as shown below.

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