This policy outlines the appropriate use of
all electronic communications tools and media provided to Millikin
Every student is expected to use good judgement
when using the University's communications systems. Electronic
communications that are sent or received by the University-owned
communication systems are the property of the University and will be
All Millikin University communications
systems including but not limited to: any messaging, collaboration,
publishing, broadcast, or distribution system that depends on electronic
communications resources to create, send, forward, reply to, transmit,
distribute, broadcast, store, hold, copy, download, display, view, read,
or print electronic records for purposes of communication across
electronic communications network systems between or among individuals
or groups, that is either explicitly denoted as a system for electronic
communications or is implicitly used for such purposes.
Students are required to access and review Millikin University
email on a frequent and consistent basis in order to stay current with
Students are provided 2 GB of mailbox storage for Millikin email. When
the email account reaches 90% capacity, the user receives a warning
message stating that s/he is approaching the storage limit. When this
limit is reached, new email messages cannot be received and the user
receives email notification that the storage limit has been reached.
The user must then delete or archive old emails to allow the account to
receive new messages.
Email messages will be retained for 4 years. A utility will run that
automatically deletes any messages older than 4 years. Messages in any
folders and sub-folders are not excluded from this retention policy.
Students must recognize that certain communications may be time-critical.
Email attachments are limited to 200 MB for internal messages, and 20 MB for external messages.
The electronic communication systems are intended for academic use and,
as such, student email accounts or other electronic communication
systems may not be used to create or transmit unsolicited bulk messages
(commonly known as 'spam'), content intended for commercial gain, or
content which violates applicable state or federal laws.
Students are solely responsible for any content they create or transmit while using the systems.
The University is not responsible for any content received by the
student from another person or entity, and furthermore is not liable for
any physical, emotional or mechanical damage arising from use of the
In the event a student becomes a full-time employee with an email
account and system accounts at Millikin, the accounts in use by that
person will be subject to the Electronic Communications Policy for Employees.
Student email and system accounts are University-owned and subject to inactivation at the University's sole discretion.
Federal law requires the University to make timely interim reports on
any crime considered to be a threat to the campus community. To comply
with the Jeanne Clery Disclosure of Campus Security Policy & Campus
Crime Statistics Act in the most effective manner possible, the
University's Director of Safety & Security or his designee will have
the authority to send an interim report, pursuant to the Clery Act, to
the entire email address book. This exception is exclusive to the
Director or his designee and Safety & Security and shall not be
afforded any other member of the campus community.